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UCDA is dedicated to providing a safe event experience for all participants involved including attendees, sponsors, vendors, staff, exhibitors, and anyone else that will be present at the event. 

Given that the responsibility of a safe in-person event is equally shared among event organizers, event vendors, event sponsors, and event attendees, UCDA has developed the following code of conduct to which all participants need to abide by. This document outlines a collection of rules and regulations that include what is and is not acceptable or expected behavior and should serve as a reminder that if we all collectively respect the significance of this contribution, we are advocating for the well-being of our fellow global citizens.

EXPECTED BEHAVIOR

BEFORE LEAVING HOME

• Follow relevant guidance provided by the Centers for Disease Control and Prevention (CDC), World Health Organization (WHO), or your local health authority.
• Adhere to government issued travel restrictions and guidance issued by the region you will be travelling to and the region you are travelling from.
• Evaluate your own health and that of people you are in close contact with; contact the meeting/event organizers if you have concerns.
• Stay home if you feel sick.
• Add to your phone’s address book UCDA’s contact information listed at the end of this page.

ON-SITE DURING THE EVENT

UCDA will continually monitor the health and safety of the attendees and make adjustments to the event plan as needed. That may include additional safety and cleaning measures, social distancing, and/or the wearing of facial coverings.

• Abide by the venue and UCDA rules
• Assume all risks of attending an in-person event, including the potential risk of becoming infected with COVID-19
• Follow guidance from the local health authority, for everyday preventive actions to help prevent the spread of respiratory viruses, including:
  • Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitizer with at least 60% alcohol.
  • Avoiding touching eyes, nose, and mouth with unwashed hands.
  • Covering your nose and mouth when coughing or sneezing. Throw used tissues in the trash.
• Agree to have your temperature taken before entering the meeting/event venue, if required by UCDA.
• Agree to wear a mask or facial covering, if required by UCDA.
• Agree to change your mask multiple times a day if required by UCDA.
• Adhere to social distance protocols put in place by meeting/event venue and UCDA and respect others’ personal space.
• Go to the event First Aid office (or equivalent) at any time if you feel unwell or are experiencing flulike symptoms.
• Stay in your room and contact UCDA for further instructions if you wake up not feeling well or if at anytime you feel unwell or are experiencing flulike symptoms during the event.

POST-EVENT

Based on current contact tracing advice from many health authorities, if you test positive for COVID-19 up to 14 days after returning home, please contact UCDA immediately to advise them. Contact information can be found at the end of this document.

UNACCEPTABLE BEHAVIOR

Unacceptable behavior includes being negligent and unwilling to follow the rules and regulations listed in this code of conduct, even after a verbal warning has been provided by the UCDA team.

CONSEQUENCES OF UNACCEPTABLE BEHAVIOR

If a participant chooses to not follow the rules and regulations listed in this code of conduct, UCDA may take any action deemed appropriate depending on the circumstances, ranging from issuance of a warning to the offending individual to expulsion from the event with no refund.

WITNESSING UNACCEPTABLE BEHAVIOR

If at any point you feel unsafe because another participant is not following the code of conduct, please contact UCDA using the information below, the events app, or the UCDA registration desk.

CONTACT INFORMATION

To communicate with the event organizer before, during or after the event, please use the following contact information.

Tadson Bussey, Executive Director
615-459-4559 office
615-417-1464 mobile
info@ucda.com